The Madison-Morgan Cultural Center offers organizations and individuals the opportunity to rent certain of its facilities. The Hall is available to members of the Madison Morgan Cultural Center at the $50 family level, for many kinds of events, including wedding receptions, family reunions, parties, meetings, seminars, and various types of presentations. Note that the Main Building, including the Theatre, the Members' Room, and the kitchen, can no longer be rented. Depending on the type of function, The Center's facilities can be ideal for groups of 80 to 100 up to a maximum of four  to five hundred people. Rentals fall under the following policy.

 

 

 

Facility		Wedding / Corporate Package #1		Wedding / Corporate Package #2
The Hall		$1250 Includes day of event from 10 am to midnight and cleaning fee		$1950 Includes rental of tables and chairs, table and chair setup fee, day before event (10 am to 5 pm, rental fee is charged for use after 5 pm), Day of Event from 10 am to midnight, Cleaning fee

Minimum rental 3 hours

Other Charges
All rentals are subject to a separate cleaning fee of $200, payable upon execution of the rental contract. At the same time, the Renter will pay a damage deposit of $250, which will be applied to any damage or other liability of the Renter in connection with the rental. If there is no such damage or other liability, The Center will refund the damage deposit to the Renter within 30 days of the rental.
Other than the inclusions listed in the following section, equipment and materials needed for rental functions (additional tables, linens, dishes, utensils, etc., including their delivery and removal) are the responsibility of the Renter.

Inclusions
Rentals include, in addition to the specified Center facility, the services of an Events Manager, who is on hand for the duration of the rental period, and the use of approximately 80 on-site parking spaces.  Hall rentals include Catering Kitchen facilities and equipment and a limited number of  48-inch diameter round tables and rectangular 6-foot tables that are available for a rental fee, and approximately 375 folding chairs. Tables and chairs are supplied on an as-available basis, for a rental fee as follows:

 

Tables at $200.00  •  Chairs at 150.00  •  Set Up and Take Down Fee at 150.00  •  Day Before Event Setup at $500.00

 

Terms and Conditions

 

Payments
The following deposits must be paid upon acceptance of the application and execution of the rental contract:

50% of the total projected rental fee  •  $200 cleaning fee (non-refundable)  •  $100 damage deposit (refundable)

 

The remaining 50% of the total projected rental fee will be due and payable two weeks prior to the date of the rental.

 

Hours: The rental rate will apply from the time the building is made available to the renter until the time it is released, including setting up and closing down. Provided no other use of the space is committed in the meantime, the space may be made available for setup during regular working hours, 10:00 a.m. to 5:00 p.m., Monday through Friday, one day prior to the event at a  $500 charge. Hourly fees apply after 5:00 p.m. As a courtesy, the space may be made available the day of an event (for setup) during regular working hours, 10:00 a.m. to 5:00 p.m.  for a flat rate of $250. Hourly fees apply after 5:00 p.m.

Because The Center's facilities are located in a residential neighborhood, rentals will not be permitted to extend past 12:00 midnight. The sole exception to this rule will be New Year's Eve, when rentals may be extended to 1:00 a.m., at which time the building must be vacated. Per city of Madison Ordinance: all music must end by 11:00 p.m.

 

Cancellations: For cancellations received two weeks or more prior to the rental date The Center will retain a cancellation fee of $100.00. For canceling with less than two weeks' notice, the renter will forfeit the full amount paid. Rescheduling will be regarded as a cancellation.

Liability: The renter assumes full responsibility for any illness or injury resulting from the event (including food poisoning and alcohol consumption) and for loss of property of any guest or other person at the event. The renter also assumes full responsibility for damage to or theft of The Center's history and art collections, equipment, and/or other property of The Center caused by anyone entering the premises as a result of said event and will compensate The Center for such damage or theft.

It is strongly recommended that the renter secure insurance coverage against all such risks and supply an insurance certificate as an attachment to the rental contract. Failure to obtain adequate insurance will not relieve renter of any of the responsibilities referred to in this clause.

Violation of Ordinances: The renter will neither conduct nor permit any activities conflicting with local or other ordinances, including, but not limited to, excessive noise and the unlicensed sale of alcohol, either directly or by charging admission to events where alcohol is served. The renter accepts full responsibility for any violations, which, among other consequences, may result in cancellation of the rental, in which case the renter will not be entitled to any refund.

Smoking: Smoking is not permitted in any area of the Madison-Morgan Cultural Center.

Catered Functions: For functions that include food and/or beverage service, the renter will not hire a person or company to provide the catering service without the specific approval of The Center.

Signage and Decoration: Under no circumstances may anything be taped, glued, nailed, or otherwise attached to the walls or floors of the Main Building or the Hall.

Publicity: Advertising, printed announcements, and other publicity pertaining to a rental event must make it clear that the event is not sponsored by The Center, and all such materials will be submitted to The Center in advance for approval.

Right of Refusal: The Center reserves the right, at its sole discretion, to refuse to rent its facilities to any person or organization for any reason whatsoever.

 

         

Contact: Rhonda Smith, Business Manager, (706) 342-4743 Ext. 23 

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